Description

The Opportunity

Campfire Circle is looking for a data-driven and analytical Senior Manager, Data Management and Insights to support fundraising, marketing, stewardship, and engagement initiatives that advance mission and impact. At Campfire Circle, data helps strengthen relationships with donors, camper families, volunteers, and supporters whose involvement makes life-changing camp experiences and year-round programs possible.

Reporting to the Director, Donor Experience and Insights and working closely with the Vice President, Technology and Digital Transformation, the Senior Manager, Data Management and Insights will play a critical role in ensuring the integrity, accessibility, and strategic use of donor and constituent data across Blackbaud Enterprise CRM (including Raiser’s Edge NXT) and related systems. The role oversees key functions including data imports and exports, list segmentation, reporting, system integrations, and ongoing data quality management. Working collaboratively with cross-functional teams, the incumbent will ensure data remains accurate, reliable, and actionable while identifying opportunities to streamline workflows, enhance processes, and improve operational efficiency through automation, innovation, and best practices.

The Senior Manager will be proactive, detail and service-oriented and will bring a passion for using data to drive engagement and philanthropy. The incumbent is a collaborative problem-solver who enjoys building strong internal relationships, helping others effectively leverage data and donor insights.

This position is hybrid, working from our Toronto office two to three times per week in an open concept working environment. Occasional evening and weekend commitments will be required. In consideration of the population Campfire Circle serves, the incumbent must be a non-smoker.

About Campfire Circle

Since 1983, Campfire Circle (formerly Camp Ooch & Camp Trillium) has brought healing through happiness to kids with cancer or serious illness and their families—at no cost to them. 

OVERNIGHT CAMP 

Campfire Circle offers an opportunity no one else can: medically accessible, overnight camps with no financial barriers. Muskoka is the only camp in Canada that can provide IV chemotherapy and blood transfusions, while Rainbow Lake hosts family camps, fostering healing and connection with onsite medical support. 

IN-HOSPITAL PROGRAMS 

Campfire Circle plays a key role in Ontario’s paediatric healthcare system, providing play-based programming, combatting isolation, supporting frontline healthcare teams, and ensuring equitable access for kids too sick to go home.

Help Bring Back the Joy of Childhood

Since 1983, Campfire Circle has delivered healing through happiness to thousands of kids with cancer or serious illness and their families across Ontario. Our programs are offered in paediatric hospitals across Ontario and at our medically supported overnight camps, offering year-round experiences that build social and emotional skills, develop self-confidence and resiliency, and improve overall well-being.

Childhood isn’t supposed to be spent in a hospital, undergoing painful treatments, and missing out on childhood experiences. But for more than 40,000 children with serious illness and their families across Ontario, this is the reality. That’s where Campfire Circle comes in. We meet kids where they are, bringing moments of laughter, joy, and friendship when they need it most. Demand for our programs is growing year over year, and our overnight camps are already at full capacity. Our healthcare partners are calling on us to extend our support far beyond hospital walls—ensuring kids have continuous, compassionate care throughout their healthcare journey. 

That’s why we have a bold vision: to grow from serving 3,000 campers a year to 10,000. We’re building a passionate, talented team to help make that vision a reality. When you join Campfire Circle, you become an integral part of a dynamic team helping to transform the lives of thousands of kids with serious illness, alongside our dedicated community of volunteers and donors. 

Beeps to Peeps

At Campfire Circle, kids with cancer or serious illness can feel like kids again. Watch this new video to learn more about how you are helping Campfire Circle bring joy and laughter to kids and families who need it most https://www.youtube.com/watch?v=kOBLyXu5WDY.

In-Hospital Programs

We are proud to work with leading pediatric healthcare partners across Ontario to bring our camp-inspired experiences to children receiving treatment in hospitals, often at their bedside, all year round. Our Program Specialists provide thousands of daily one-on-one bedside, group, or in-clinic camp-inspired experiences for newly diagnosed families, kids on active treatment, or during palliative care. These play-based sessions bring normalcy and connection to kids and caregivers during their time in the hospital. Our programs are offered at: The Hospital for Sick Children (SickKids), McMaster Children’s Hospital, Children’s Hospital at London Health Sciences Centre (LHSC), Children’s Hospital of Eastern Ontario (CHEO), Southlake Regional Health Centre, and Credit Valley Hospital, along with other satellite centers throughout the province, all delivered at no cost to patients or hospital partners. 

And our medically supported overnight camps ensure that even the most fragile children can experience the joy and freedom that comes from being at camp. 

Overnight Camp Programs 

Campfire Circle offers an opportunity no one else can: medically accessible, overnight camps with no financial barriers for kids with complex needs. Kids, teens, siblings, and parents can attend everything from family camp to teen camps, to camper-only experiences. Our Muskoka site is the only camp in Canada equipped with IV chemotherapy, blood transfusions, and dialysis so kids can attend even while undergoing active treatment. Our Rainbow Lake site hosts family camp so the whole family can benefit. Both sites host Weekends at Camp (WACs) all year round so campers and families can stay connected.

We believe that every child deserves to laugh, play, create memories and make lasting friendships. That’s why when Camp Ooch and Camp Trillium merged in 2020 and became Campfire Circle, we expanded our mission to serve children with other life-impacting illnesses. 

Land Acknowledgement 

Campfire Circle acknowledges that we operate on the traditional territory of many nations, including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples, and is now home to many diverse First Nations, Inuit and Métis peoples.

On this land, we are grateful to share the magic of camp with children and families, and we endeavour to create a community of joy, hope and healing. Acknowledging the land that we occupy is just one small step on the path towards Truth and Reconciliation.

Additional Information

• The Story of Campfire Circle
• Our Model
• Our Stories
• 2024-2025 Impact/Gratitude Reports 
• 2024 Annual Report
• 2024 Financial Statements
• Board of Directors, Leadership and Medical Advisory Committee 

Key Responsibilities

Data Management and Reporting

• Manage and oversee data integration between the primary CRM (Blackbaud Enterprise CRM - Raiser’s Edge NXT) and connected platforms, including online fundraising systems (ex. Engaging Networks, Fundraise Up, Race Roster, Givergy),email marketing tools (Mailchimp, Engaging Networks), event management systems, and camper and volunteer platforms such as CampSite.
• Lead the development and execution of data segmentation and exports for direct mail, email, multi-channel fundraising, and other digital campaign initiatives.
• Establish and maintain data quality standards, including regular audits, deduplication, and data hygiene processes to ensure accuracy, consistency, and integrity of organizational data.
• Monitor data quality metrics and trends, identifying systemic issues and working collaboratively with staff to strengthen data entry practices and organizational standards.
• Drive the optimization of data management processes by leveraging automation and specialized tools to improve efficiency, reduce manual effort, and enhance accuracy.
• Work in partnership with the Vice President, Technology and Digital Transformation to develop and advance data integration and data management initiatives, ensuring alignment with organizational priorities and operational needs. 
• Collaborate with fundraising and marketing teams to ensure accurate and timely list pulls based on campaign criteria.
• Prepare and manage data files for external vendors (mail houses, digital agencies), ensuring compliance with data privacy and format standards.
• Import campaign results and engagement data back into Blackbaud Enterprise CRM, including delivery rates, opens, clicks, and response metrics.
• Ensure the integrity and ongoing maintenance of constituent records, including donor communication history and engagement preferences.

System Administration and Support 

• Develop and maintain queries, exports, and dashboards to support fundraising, stewardship, and performance tracking.
• Manage Raiser’s Edge NXT user access, permissions, and security roles.
• Support staff with data requests, providing clean, accurate lists and reports.
• Document and maintain data procedures, workflows, and business rules.
• Provide training and guidance to staff on Raiser’s Edge NXT best practices, data entry standards, and reporting.
• Support testing and implementation of new database features, modules, and integrations.
• Perform other duties and responsibilities as assigned by their supervisor or their designate.

FOR MORE INFORMATION

KCI Search + Talent has been retained to conduct this search on behalf of Campfire Circle. For more information about this opportunity, please contact Meredith Roberts, Senior Consultant, KCI Search + Talent by email at CCSrMngr@kcitalent.com. 

All inquiries and applications will be held in strict confidence. Interested candidates should send resume and letter of interest to the email address listed above by July 3, 2026.

To view the full position brief, visit: www.kcitalent.com 

This position offers a competitive annual salary range of $80,000 to $95,000. Campfire Circle is invested in our staff’s health, wellness and career growth. As part of the total compensation package for this role, we offer a comprehensive benefits package, including $4,000 annually for mental health practitioners (premiums fully paid by the organization with the exception of Long Term Disability), a wellness benefit up to $500 annually, an accelerated RRSP matching program up to 5% of base salary, paid vacation time plus a paid winter shutdown period up to eight days, flexible hybrid work arrangements, on-going professional development, and the opportunity for paid participation at Camp programs. 

Campfire Circle is deeply committed to fostering a diverse and inclusive workforce that reflects the rich diversity of the communities we serve. We welcome applications from racialized persons/persons of colour, Indigenous People from North America and around the world, persons with disabilities, 2SLGBTQIA+ individuals, and those who bring diverse perspectives and experiences. Our commitment is to provide equitable employment opportunities to all and to maintain a work environment free from discrimination and harassment.

We are equally committed to providing an inclusive and accessible workplace. Applicants requiring accommodations to access our job postings and apply for roles with our organization are invited to reach out to the Search Consultant at the email address above or in a manner that fits their accessibility needs, and can trust that their application will be considered equitably for our available roles. More information about our accessibility commitments can be found at https://campfirecircle.org/about-campfire-circle/accessibility-at-campfire-circle. 

Requirements

Qualifications and Experience 

• Experience in fundraising operations working with CRM systems, donor databases and/or enterprise data platforms.
• Strong project leadership skills, with the ability to manage multiple priorities, coordinate cross-functional workstreams, and deliver high-quality results on time.
• Proficiency with SQL, relational database concepts and modelling, and data integration tools, with experience working across platforms such as Power BI, Engaging Networks, Raiser’s Edge, and SmartSync in client/server environments.
• Experience working with AI Agents within enterprise donor management environments.
• Intermediate to advanced experiences using donor databases, data import and validation tools.
• Experience working with data cleaning, validation, and quality assurance processes.
• Exceptional oral and written communication skills with the ability to communicate to diverse audiences 
• Excellent project management, organization, flexibility, and multi-tasking skills within a team environment.  
• Experience developing and delivering effective training to stakeholders of all learning styles.  
• Highly motivated, proactive and persistent, understanding how to work collaboratively with individuals and teams in a complex environment. 
• Strong administrative and problem-solving skills with the ability to translate vision and strategy into tactics and actions. 
• Experience with gift processing process, CRA policies, monthly and yearly reconciliation to support financial audits.
• Proficient in MS365 Suite.  
• Demonstrate an agile, resourceful, and initiative-driven approach to problem solving with a strong focus on process improvement and adaptability.
• Post-secondary education or equivalent combination of education and work experience.
• Current police reference check with vulnerable sector screening.

Assets

• Experience with Engaging Networks, SmartThings/SmartSync, Race Roster, CampSite and Microsoft PowerBI software.
• Experience using data transformation or automation tools such as Power Query or Power Automate or similar tools.
• Familiarity with API-based data integrations.